Automated payments and smart procurement analysis saves tens of thousands

When Rose Care Group needed a more efficient way to manage invoices across multiple care facilities, they implemented Carey AI. Manual processing was time-consuming, error-prone, and difficult to scale.

Existing systems didn’t speak to each other between Outlook, Excel, Xero, Echo (their Procurement System) and Dropbox. They didn’t want to replace their whole invoicing tech stack, so they turned to Quik-AI​

Carey AI was plugged into their processes, implementing automated invoice recognition and data extraction, fully integrated with their existing systems and customised for Rose Care’s complex processes.

Going further, invoice analysis was introduced to remove cost inefficiencies. Repeat spends were removed and warranties maximised by talking to their data.

As a result:

• ✔Tens of thousands saved vs. a wholesale system replacement
• ✔ In their first month a £5,000 spend in lift maintenance was identified and removed, as covered by a warranty
• ✔ On-going costs reduced as several repeat callouts were identified, and causes resolved
• ✔ Invoice processing time was reduced by over 70% and processing costs by almost 80%
• ✔ Human error in data entry dropped significantly
• ✔ Finance staff gained back dozens of hours each month

The solution also provided full audit trails, better visibility, and ensured regulatory compliance – all with minimal disruption to daily operations.

Data Analysis and Auditing to Improve Regulatory Compliance

Avante Care & Support, a leading care provider in Southeast England, piloted Carey-AI to enhance the capabilities of two key operational systems – care planning and medication.

The Challenge

Care plan reviews were time-intensive and sometimes missed key details—especially during risk assessments.

The Solution

Carey-AI acts as a digital assistant, reviewing care plans in Nourish and considering Camascope data, Avante’s company standards and audit findings to provide added control across clinical operations.

The Impact

Strategically valuable features that enhance care performance have been provided to software without operational disruption. Carey-AI has significantly improved the quality of risk review meetings by automatically surfacing care issues that might otherwise be missed. This supports more informed and confident clinical decision-making and has led to better outcomes for residents and improved compliance.

Upgrading from Power BI to Improve Insights and Reduce Costs

Mid-sized corporate, operating from 9-sites, replaced a growing patchwork of Power BI reports with Carey-AI Analytics to streamline analysis across front-line reporting, finance, rosters and HR.

The Challenge

Over time, Power BI had been used to stitch together feeds from POS systems and the back-office. The setup became time- consuming to maintain, complex to analyse, and dependent on legacy data connections. Wholesale replacement systems and connecting their APIs was too expensive for the client.

The Solution

Carey-AI Analytics seamlessly unified data from into a single model. The platform delivered detailed analysis with clear visual outputs—executive summaries, charts, and heatmaps - to surface key issues and trends without manual effort.

Crucially, it was easy to update with their own reports: teams can add or change views without rebuilding the data model. Carey-AI also enables natural-language conversations with their data, so users can ask questions (“Which site has rising agency spend?”) and get instant answers and drilldowns.

The Impact

Carey-AI now gives leaders a single, at-a-glance view of risks and performance across the client’s group. Executive summaries drive huge time savings and can be quickly tailored to different ranks in the client organisation – from boardroom to front line analysts - while the new architecture has reduced costs by 20% vs. Power BI. The client is continuing to extend the solution - adding bespoke reports in minutes and using conversational analysis in routine reviews - further lowering run-costs and delivering additional savings beyond the original Power BI setup.​

Wavemill Streamlined Incident Reporting and Improved Care Documentation

Wavemill, a forward-thinking care provider, partnered with the Quik-AI team to enhance reporting, compliance, and clinical insight through the implementation of Carey AI reporting tools.

The Challenge

Wavemill needed faster access to incident data, more professional care documentation, and improved emergency and nutritional risk reporting — all without disrupting existing workflows.

The Solution

With a phased rollout starting with managerial staff and then extended to nursing and senior teams, Wavemill introduced:

• Clinical Daily Reports – drastically reducing time spent on incident analysis while providing trends and analytics to help prevent future incidents
• Auditing Reports – cutting down on care-plan rewrites and saving substantial staff time while improving documentation quality
• PEEP Reports – creating detailed evacuation readiness documentation
• Enhanced MUST Analysis – streamlining nutritional risk tracking for residents

The Impact

Wavemill has significantly reduced time spent on incident analysis using daily auditing and monitoring reports, streamlining workflows and freeing up staff to focus more on direct care. The automation of documentation and reporting processes has improved efficiency across the board, saving valuable hours each week.

“Wavemill now benefits from a smarter, more responsive care environment — with systems designed to support both staff and residents every step of the way.”